Ready for your payroll software.
You export approved people together, for one client or several: as a file your payroll software reads in, with no retyping.
- Import file
- CSV
- PDF per person
New employees. On board fast and complete.
Your clients invite new employees, who fill in their details themselves, on the phone or on a computer. onbodi checks as they type, shows at any time what is still missing and hands everything over to your payroll software, checked.
The usual way and with onbodi.
| Topic | Until now: Excel, PDF and email | With onbodi |
|---|---|---|
| Questionnaire | Until now: Excel, PDF and emailAn Excel file or a PDF goes by email to the client and on to the employees. | With onbodiOne link per person. Filled in on the phone or a computer, no account, in seven languages. |
| Overview | Until now: Excel, PDF and emailNobody sees what has been filled in so far and where it is stuck. | With onbodiThe firm and the employer see at any time who is done and what is missing for whom. |
| Completeness | Until now: Excel, PDF and emailWhether everything is there only shows when someone types it in. | With onbodiMissing details are listed for every person. Reminders go out automatically. |
| Review | Until now: Excel, PDF and emailUnclear whether the employer or the firm has checked it yet. | With onbodiThe employer confirms, the firm approves. Every step is in the audit log. |
| Errors | Until now: Excel, PDF and emailTransposed digits and contradictions only show up at the report. | With onbodiTax ID, social security number and IBAN are checked as people type, with notes on contradictions. |
| Effort | Until now: Excel, PDF and emailFollow-ups and retyping cost the firm and the client time and money. | With onbodiThe export goes into the payroll software as a file, with no retyping. |
Four steps. Everyone sees what is still missing.
Tax firm, employer and employees work on the same case, each with their own view.
-
1
Tax firm
You invite your client.
A link by email, no password. For every client you see how many people are complete.
-
2
Employer
The client invites new employees.
By email, link or CSV list. The team list says for each person what is still missing.
-
3
Employees
Employees fill in themselves.
On a phone or a computer, no account, no app. Tax ID, social security number and IBAN are checked as they type.
-
4
Employer and tax firm
The employer confirms, you approve.
With notes where something does not fit together. Return with a comment or approve.
In your employees' language.
The questionnaire speaks seven languages, Arabic from right to left. The firm and the employer still see the details in their own language.
- Deutsch
- English
- Türkçe
- Polski
- Română
- Українська
- العربية
Changes after day one.
A new address, a new bank account, a leaver: employees and employers report changes the same way, with an effective date. The next export marks them.
Personnel data doesn't belong on a shared drive.
Tax IDs, social security numbers, IBANs and copies of ID documents are sensitive data. onbodi was built for them from the start.
Servers in Germany
The application and all details are on servers in Germany, with no services outside the EU.
Encrypted one by one
Tax ID, social security number, IBAN, residence permit, severe disability and uploaded proofs are additionally stored encrypted.
Two-factor sign-in
For everyone at the firm. Clients sign in with a link by email, without a password.
Links that expire
Every person gets their own random link. It expires and stops working as soon as a new one is made.
Everything in the audit log
Every view of complete details, every approval, return and export is recorded.
No data in emails
Emails from onbodi contain only a link, never a person's details.
Frequent questions
Does it only work on a phone?
No. The questionnaire runs in any current browser, on a phone, a tablet or a computer. Employers can send the link by email or pass it on themselves, for example by messenger.
Which questions are asked?
A complete onboarding questionnaire with its own questions for mini-jobs, working students and apprentices. Your firm decides which additional questions are asked, for all clients or per client.
How do the details get into our payroll software?
Through the export: as an import file for the payroll software, as CSV for Excel and any other software, and as a PDF per person. Which payroll software you use, we discuss in the demo.
Who sees the details?
The person, their employer and your firm. Each client sees only their own employees, and every view of complete details is in the audit log.
Is there a data processing agreement?
Yes. onbodi processes the details on behalf of your firm. We sign a data processing agreement under Art. 28 GDPR with every firm, listing the service providers for hosting and email, all in the EU.
Do clients or employees have to install anything?
No. onbodi runs in the browser. Employers sign in with a link by email; employees need no account at all.
What happens when something changes later?
Employees can ask for corrections and report later changes such as a new address or bank account with an effective date. Employers report leavers the same way.
See onbodi for yourself.
We show you the whole journey with sample data and then set up a trial account for your firm.